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Project Manager

June 17, 2024 by

Project Manager/Leader – Intermediate
Government Client 
Security Level – CRJMC
2024-07-15 – 2024-12-31
Toronto – 3 days onsite
 
Responsibilities: 
Support Program Managers including:

  • Draft templates, tools, processes, communication and briefing materials
  • Draft agendas, minutes and actions for AI meetings
  • Maintain action, issue, risk and decision logs
  • Maintain log of use cases that have been reviewed by AI governance and associated decisions
  • Monitor email and follow up with colleagues to ensure timely responses
  • Work with Executive Assistants and admin. staff to schedule meetings and validate participants
  • Organize and publish meeting materials

 
 
Required Skills: 
 
Communication and Interpersonal

  • Ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues
  • Political acuity and tact when dealing with colleagues, senior executives and project teams
  • Demonstrated relationship management skills to build and maintain relationships across the organization
  • Discretion when dealing with highly confidential and sensitive information

 
Analytical, Problem-Solving and Organizational

  • Ability to ensure that stakeholders receive accurate, comprehensive and meaningful information in a timely manner.
  • Ability to document fast-moving executive conversations with limited context and seek alternate sources of information to build a complete understanding of issues and next steps.
  • Comfortable coordinating a variety of projects and competing priorities to meet deadlines
  • Self-motivated, professional, diplomatic and capable of managing workload and prioritizing tasks in a fast-paced deadline-driven environment

 
Technical and computer

  • Broad IT knowledge and experience
  • Proficient in word processing, presentation and spreadsheet software
  • Familiarity with Agile methodology and tools (e.g. Planner, kanban boards) is a plus
  • Familiarity with AI technologies is a plus

Skills
Experience and Skill Set Requirements
Evaluation Criteria: 

  1. Communication and Interpersonal Skills (40%):
    • Assess the project manager’s ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues.
    • Consider their political acuity and tact when dealing with colleagues, senior executives, and project teams.
    • Evaluate demonstrated relationship management skills to build and maintain relationships across the organization.
  2. Analytical/Problem-Solving Skills (35%):
    • Evaluate their ability to ensure stakeholders receive accurate, comprehensive, and meaningful information in a timely manner.
    • Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding.
    • Consider their comfort in coordinating various projects and competing priorities to meet deadlines.
    • Assess their self-motivation, professionalism, diplomacy, and capability to manage workload in a fast-paced, deadline-driven environment.
  3. Technical Skills (25%):
    • Broad IT knowledge and experience
    • Proficiency in word processing, presentation, and spreadsheet software.
    • Familiarity with Agile methodology and tools (e.g., Planner, kanban boards) is a plus
    • Familiarity with AI technologies is a plus

MUST HAVES:

Assess the project manager’s ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues.
 

  • Consider their political acuity and tact when dealing with colleagues, senior executives, and project teams.

 
Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding
 

 

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