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Project Coordinator

January 19, 2022 by

Project Coordinator
Location Address: Toronto – WFH until further notice
Contract Duration: 6 months – potential for extension
Number of Positions: 1
Schedule Hours: 9-5
Reason: New position

Story Behind the Need

Global Wholesale Operations Management: Operational support for GBM business line.

Project: The Project Coordinator will be responsible for helping with the transition back to the office. They will be the key contact for Real Estate, Technology and GWO Leadership and staff.

Candidate Value Proposition: Opportunity to support a growing area within Scotiabank. Exposure to multiple teams within the organization along with senior leadership.

Typical Day in Role:
• Validation of archetypes & seating requirements for resident vs. shared and FTE vs. contractor
• Establish and maintain GWO-wide tracker including team details, employee details, real estate details and IT details
• Determine each team’s site and floor
• Review the layout for each floor to determine Real Estate considerations
• Schedule dates for phased staff re-entry to collect personal effects
• Seek necessary approvals for staff re-entry
• Procure boxes and required PPE for pickup days
• Provide on-site supervision during belonging pick-up days
• Ensure all personal belongings have been collected and the space is clear for return to office
• Implement required floor layout updates (workstation/lockers/signage)
• Assign dedicated desks for determined resident employees
• Allocate shared desks across hybrid individuals
• Get confirmation of all the individuals who require ongoing remote access
• Determine a location for remote PCs for individuals who require remote access while sharing a desk
• Assess IT requirements for resident desks in terms of PC status including required updates, monitors and peripherals
• Determine requirements for shared desks in terms of peripherals, docking stations, additional LAN connections, softphone capability
• Based on equipment requirements identified, place orders for required IT equipment
• Open tickets to request deployment and connection of equipment at all GWO workstations, including PC updates
• Determine phasing and return schedule by team
• Coordination of Workplace Additions approvals based on the schedule
• Coordinate required building access across three locations
• Provide training and information for employees on how to schedule attendance and share hybrid best practices including desk sharing
• Provide on-site support for returning teams across all locations

Candidate Requirements/Must Have Skills:
1. 2+ years of previous project coordination experience
2. Previous experience coordinating across multiple stakeholders
3. Experience specifically with Excel and Microsoft Office Suite

Nice-To-Have Skills:
– Previous experience working with ecosystems
– Real estate planning experience

Soft Skills Required:
• Able to stay organized in complex situations
• Strong relationship management
• Able to present project updates
• Excellent communication skills – both oral and written
• Strong Time management

Education: Post- Secondary degree

Candidate Review & Selection:
2 Interviews – Video – 30 minutes

Hiring Manager’s availability to interview: ASAP

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