Job title: Project Control Officer X2
Duration: 6 months (possibility for extension)
Location: Downtown Toronto
Story Behind the Need:
Business Group: GWRT Operations PMO QA Group Treasury & Corporate Services is seeking a Project Control Officer to assume project support responsibility for all aspects of the project over the entire project life cycle (initiate, plan, execute, control, close). To effectively support the project the Project Control Officer must be able to understand project scope and project objectives, as well as the role and function of each team member. The Project Control Officer must also have good knowledge of project management tools and methods, and understanding of client’s life cycle development methodologies, as they will be responsible for adherence to project management and other IT&S standards, promotes innovative or improved methods to get the work done and implement best practices.
Candidate Value Proposition:
The Project Control Officer may have the opportunity to move into a Senior role which involves further management of projects.
Typical Day in Role:
Responsible for supporting the Delivery Team in the following:
•Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
•Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper sign-offs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur.
•Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.
•Support the Delivery Manager to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities. The individual is required to multitask on several projects at one time depending upon complexity and activities in progress.
•Formally document and cost project activities by using the Microsoft Project tool Definition of development activities at sufficient detail levels (not to exceed 10 work day increments and not to detail less than 4 hours)
•Ongoing communication of project status, completing the agreed on project reports and escalating issues to the Delivery Manager, or Senior Delivery Manager as required
Must Have Skills:
1)5-7 Years of related experience
2)Bachelor’s Degree in related field
3)FI/Banking industry experience
4)Ability to effectively support a multiple number of projects of similar complexity in a sophisticated matrix management organization.
5)Effective, through knowledge of the Bank’s formal and informal organization structure
6)Strong knowledge of project management tools and methodologies
7)Understanding of product development methodologies pertaining to the client’s area
8)Expert ability to balance competing or conflicting requests of various projects, stakeholders
9)A professional approach and highly developed negotiation and influencing skills
10)Ability to handle multiple projects of varying complexity in a team environment, as well as developing a thorough understanding of project management techniques
11)Strong MS Excel skills required to manage, track and report the project budget
12)Ability to develop and maintain an MS Project Schedule, including multiple files consolidation and reporting
13)Familiarity with IT concepts, methodology and vocabulary.
14)Negotiation skills to be effective with team members and management tin order to acquire and maintain project support
15)Strong communicator both verbally and through written/pictorial reporting.
16)Solid problem-solving skills and analytical skills to creatively develop unique solutions/approaches to resolve issues
17)Ability to work independently
Nice to Haves:
2)Formal Project Management Education
3)Prior experience with Capital Markets/Risk & Regulatory projects