Job Title: Project Control Officer
Location Address: Toronto
Contract Duration: 2 months + extension to 1 year Number of Positions:
Story Behind the Need
• Business group: IT Transformation team is searching for a Project Control Officer to ongoing critical projects. The successful candidate will be tasked with overseeing financials and ensuring accurate forecasting monthly as project progresses • Reason for request: Backfill
Candidate Value Proposition
• The successful candidate will have the opportunity to join an intricate team that supports one another in a fast-paced environment within IT&S.
Typical Day in Role
• Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
• Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper sign-offs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur.
• Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.
• Support the Delivery Manager to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities. The individual is required to multitask on several projects at one time depending upon complexity and activities in progress.
• Formally document and cost project activities by using the Microsoft Project tool Definition of development activities at sufficient levels (not to exceed 10 work day increments and not to detail less than 4 hours) • Ongoing communication of project status, completing the agreed-on project reports and escalating issues to the Delivery Manager, or Senior Delivery Manager as required
Candidate Requirements/Must Have Skills:
1) 2 – 4 years’ advanced MS Office suite (Excel, PowerPoint, Word, Office365) – can create pivot tables and macros to manage, track and report project budgets
2) 2 + years’ recent PCO experience within Financial Industry specializing in IT Project management financials, ideally within big banks
3) 2 + years’ experience managing multiple product methodologies within banking
4) Excellent communication and time-management skills to manage 2 Delivery manager workloads
Nice-To-Have Skills:
– MS Project Experience is a plus
– PPM Experience is a plus
– PMP is a plus
Degrees or certifications:
• Formal Project Management Education is desired, Undergraduate Degree or equivalent experience
Candidate Review & Selection
• 1 Step Process: 1 onsite interview
• Hiring Manager’s availability to interview: ASAP
Additional Notes
• To effectively support the project the Project Control Officer must be able to understand project scope and project objectives, as well as the role and function of each team member. The position requires good knowledge of project management tools and methods and understanding of client’s life cycle development methodologies. Responsible for adherence to project management and other IT&S standards, promotes innovative or improved methods to get the work done and implement best practices. The Project Control Officer will have excellent communication and relationship building skills.
Job Title: Project Control Officer
Location Address: Toronto
Contract Duration: 2 months + extension to 1 year Number of Positions:
Story Behind the Need
• Business group: IT Transformation team is searching for a Project Control Officer to ongoing critical projects. The successful candidate will be tasked with overseeing financials and ensuring accurate forecasting monthly as project progresses • Reason for request: Backfill
Candidate Value Proposition
• The successful candidate will have the opportunity to join an intricate team that supports one another in a fast-paced environment within IT&S.
Typical Day in Role
• Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
• Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper sign-offs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur.
• Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.
• Support the Delivery Manager to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities. The individual is required to multitask on several projects at one time depending upon complexity and activities in progress.
• Formally document and cost project activities by using the Microsoft Project tool Definition of development activities at sufficient levels (not to exceed 10 work day increments and not to detail less than 4 hours) • Ongoing communication of project status, completing the agreed-on project reports and escalating issues to the Delivery Manager, or Senior Delivery Manager as required
Candidate Requirements/Must Have Skills:
1) 2 – 4 years’ advanced MS Office suite (Excel, PowerPoint, Word, Office365) – can create pivot tables and macros to manage, track and report project budgets
2) 2 + years’ recent PCO experience within Financial Industry specializing in IT Project management financials, ideally within big banks
3) 2 + years’ experience managing multiple product methodologies within banking
4) Excellent communication and time-management skills to manage 2 Delivery manager workloads
Nice-To-Have Skills:
– MS Project Experience is a plus
– PPM Experience is a plus
– PMP is a plus
Degrees or certifications:
• Formal Project Management Education is desired, Undergraduate Degree or equivalent experience
Candidate Review & Selection
• 1 Step Process: 1 onsite interview
• Hiring Manager’s availability to interview: ASAP
Additional Notes
• To effectively support the project the Project Control Officer must be able to understand project scope and project objectives, as well as the role and function of each team member. The position requires good knowledge of project management tools and methods and understanding of client’s life cycle development methodologies. Responsible for adherence to project management and other IT&S standards, promotes innovative or improved methods to get the work done and implement best practices. The Project Control Officer will have excellent communication and relationship building skills.