Contract Analyst/ Fieldglass/ JIRA
Typical Day in Role
Contract Authorization Activity
– Perform contract validation, execution and closing activities and update tracker database
– Manage contract intake tools
– Process contracts through Bank’s Ariba (Contract Management System), Fieldglass, COUPA and Icertis Tool
– Manage and respond to group Inbox request/inquires
– Distribute published contracts to vendor by email
– Track all incoming and historical contract data in Excel/access database for KPIs (key performance indicators) reporting
– Act as a partner to internal stakeholders
– Contribute to process improvement or efficiency to steer continuous improvements
– Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures
Invoicing Activity
– Receive and validate and submit invoices for payment
– Validate milestone deliverable (fixed price contracts) and acquire signoffs
– Coordinate and Resolve discrepancies
– Maintain invoice records
– Tracking to payment
– Contract/Purchase Order (PO) closures
Reporting activity
– Monthly contractor status report
– Contracts in-flight status report
– Budget utilization tracker reporting
Candidate Requirements/Must Have Skills:
– 2+ years of previous banking experience
– 1+ year of experience using Fieldglass and JIRA
– Knowledge of Ariba and SmartStream
– Previous experience as a Project Control Officer or Contract Analyst
– Previous experience with excellent Microsoft Office skills (Excel, Word etc.)
– Experience dealing with highly confidential information
Nice-To-Have Skills:
– Experience working with vendors
Soft Skills:
– Very strong written and oral communication skills to communicate with stakeholders
– Individual with strong collaborative skills
– Willingness to learn and adapt to process changes quickly (financial situations, internal processes within the Bank, changes to the approval processes)
Degrees or certifications:
Bachelor’s degree in a relevant area/equivalent experience